making the expense reimbursement process smoother

Whether relocating across town or across the globe, a move can be challenging for your employees and their family. From caring for their family’s needs while organizing the sale of an old home and purchase of another, to making sure they settle into their new position as quickly as possible to meet business objectives—there’s a lot to consider. One (albeit) rather small but time-consuming administrative task for employees is the submission of expenses, especially if your company requires itemized receipts for each individual expense. So how do you make the expense reimbursement process smoother for relocating employees?

Work with Your Relocation Services Partner

If you work with a relocation services partner, they will be able to provide support to streamline your expense reimbursement process. At Cartus, for example, our expense analysts perform rigorous audits that incorporate an expense “reasonability test” along with a client policy audit to match expenses to your company’s relocation benefit provisions. These audits ensure the intentions of your benefit offerings are honored throughout the relocation. If an expense does not pass an audit, it is deducted from the disbursement and the employee is advised the line item is outside of policy provisions.

U.S.-based companies with a global relocation program typically follow company travel and entertainment policies, which were often based on historic U.S. IRS protocols. From a global compliance perspective, modernizing these policies would not only benefit your relocating employees but would also lend to productivity gains for internal business travel expense audits.