{"id":16603,"date":"2025-12-02T10:57:30","date_gmt":"2025-12-02T10:57:30","guid":{"rendered":"https:\/\/tst.wordpress.realogydev.com\/cartus\/uncategorized\/distributed-workforce-solutions-living-and-working-multiple-states-top-5-things-know-avoiding-unwelcome-tax-surprise\/"},"modified":"2025-12-02T10:57:30","modified_gmt":"2025-12-02T10:57:30","slug":"distributed-workforce-solutions-living-and-working-multiple-states-top-5-things-know-avoiding-unwelcome-tax-surprise","status":"publish","type":"post","link":"https:\/\/tst.wordpress.realogydev.com\/cartus\/insights\/blog\/distributed-workforce-solutions-living-and-working-multiple-states-top-5-things-know-avoiding-unwelcome-tax-surprise\/","title":{"rendered":"compliance &#038; distributed workforce solutions"},"content":{"rendered":"","protected":false},"excerpt":{"rendered":"","protected":false},"author":26,"featured_media":16604,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"wds_primary_category":0,"footnotes":""},"categories":[23,218,248],"tags":[61,249,253,254],"class_list":["post-16603","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","category-legal-and-compliance","category-tax","tag-compliance","tag-distributed-workforce","tag-dws","tag-tax-legal"],"acf":{"blog_type":"Long Blog","category_type":"blogs","dont_display_published_date_in_blog_landing_tile":false,"hero_image":16605,"story_section_topic":"","story_section_description":"","rich_text_content1":"We are excited\u00a0to share this informative content on managing your distributed workforce from our partner, Topia. Written by\u00a0Nishant Mittal,\u00a0<em>SVP Business Travel<\/em>, Topia, the following content sheds light on the 183-day rule and other compliance risks faced by organizations today.\n\nYou may have seen my previous blog post about moving to a new state and establishing a new domicile there. That is one hurdle to overcome when moving out of state. Your former state may challenge that you\u2019ve established a domicile in your new state, which means an audit. Once you\u2019ve cleared that hurdle, you need to continue to regularly track your presence and travels against the 183-day rule because, although you\u2019ve successfully established your new domicile, your former state may challenge how much time you\u2019re spending there, whether you\u2019re actually living there. And they can do this for years after you\u2019ve established your new domicile.\n\nMany jurisdictions use this day count limit, which amounts to just over half a year, to determine whether such an individual should be viewed as a resident for tax purposes. In other words, if you\u2019re spending even a fraction of a day more than six months in a location where you happen to have unrestricted access to a dwelling, the state views you as a full-time resident whether or not you actually avail of the benefits of such a home. In states like New York and California, collecting income taxes from individuals who are unable to prove that they did not cross the 183 day threshold has become a big revenue driver. New York, for example, collected $1 billion from residency audits from 2013 - 2017, which is 4 times more than S Corp\/Partnership audits.\n\n","rich_text_content2":"The cost? If someone spends more than 183 days in New York, for example, and has access to a home there, New York expects to collect state and local taxes on\u00a0<em>all<\/em>\u00a0their income, regardless of whether\u00a0<em>any\u00a0<\/em>part of it was earned in New York. This generally amounts to tens of thousands of dollars for New York residency audits, and it\u2019s not uncommon for settlements to reach hundreds of thousands and even millions of dollars.\n\nThe 183 day rule seems straightforward, but there are many nuances to consider when tracking your days. It\u2019s advantageous to better-understand this rule and some of the details around establishing residency and being prepared for state residency audits.\n\nHere are the top 5 things to keep in mind as you track your days. Always remember that residency requirements can vary by state\u2014<a href=\"https:\/\/dor.mo.gov\/pdf\/nonres_flowchart.pdf\">some states have created their own flowcharts<\/a>\u00a0to help residents determine whether they should declare themselves residents or nonresidents for tax purposes\u2014so be sure to speak with your CPA or lawyer to understand how it applies to you.\n\n<h3>1. States can consider you a resident, even if your permanent home is elsewhere<\/h3>Domicile is a legal term defined by, \u201c<a href=\"https:\/\/www.palmspringstaxandtrustlawyers.com\/six-month-presumption-california-residency-not-cracked\/\">where an individual has his true, fixed, permanent home and principal establishment, and to which place he has, whenever he is absent, the intention of returning<\/a>.\u201d Your domicile, or legal residence, is your true home or main residence. You may have multiple residences at one time, but only one domicile. You can't choose to make your home in one place for general living purposes and in another for tax purposes. Your legal residence is usually where you maintain your most important family, social, economic, political, and religious ties, and it depends on all the facts and circumstances per case, including good faith.\n\nFundamental to the 183 day rule, however, is the fact that states to which you frequently travel may consider you a resident, despite your domicile being elsewhere. For example, you may consider your full-time home to be in Texas. You grew up in the state and your kids go to school there but you own an apartment in New York City and found yourself in New York\u2014anywhere in New York\u2014190 days last year. That means that New York State will come knocking to claim its full share of all your income in taxes, despite your home state of Texas requiring no income tax. Going over the 183 day limit is a hard lesson that can cost thousands, if not millions, in additional tax dollars.\n\n\n\n","title":"","sub_title":"","sub_text":"Nothing in this article should be considered or construed as tax advice. Topia does not dispense tax advice and always recommends that taxpayers consult their accountants or lawyers.\n\n","display_primary_cta":true,"label_for_primary_cta":"","download_pdf_or_link":false,"download_pdf":null,"download_link":"","primary_video_or_image":false,"primary_image":16606,"primary_video":{"video_title":"","video_type":"youtube","video_id":""},"rich_text_content3":"<h3>2. Any amount of time can count as a day<\/h3>New York is especially tricky given how frequently people commute in and out of the city in the tri-state area. Your full-time residence may be in Connecticut, but if you work in New York and keep an apartment there, you have to proceed with extra caution. When it comes to determining residency,\u00a0<a href=\"http:\/\/www.howmoneywalks.com\/state-residency-for-tax-purposes-the-183-day-limit\/\">a<\/a><a href=\"http:\/\/www.howmoneywalks.com\/state-residency-for-tax-purposes-the-183-day-limit\/\">ny amount of time spent in New York counts as a day<\/a>. Meeting a friend for a lunch in midtown? Counts as a day. Business meeting in Westchester? That\u2019s a day. Doctor\u2019s appointment on the Upper East Side? Also a day. Did you cross midnight? That\u2019s two days.\n\nFor that last example about midnight, it is important to note that for residency, any time of day counts. It\u2019s not just regular business hours. And this problem easily and unknowingly trips up many taxpayers everywhere. Also, auditors may ask you to account for your whereabouts throughout a particular day. Proving that you were in Connecticut on a particular morning may not satisfy, say, a New York City auditor who would still argue that you may have come into the city that afternoon. Lastly, another important aspect of the rule with regard to time\u2014weekends and holidays count, too.\n\n\u201cBecause the guidelines are so strict, (I tell my) clients to put \u2018ten days in the bank\u2019 in case something happens at year-end to force them to be in New York longer than planned,\u201d\u00a0<a href=\"https:\/\/www.institutionalinvestor.com\/article\/b18ml4mx51k3kx\/you-make-1-billion-you-flee-to-florida-then-the-tax-man-knocks\">says New York City tax attorney Fred Feingold<\/a>.\n\nAll of this comes into play on the flip side, too, where someone may be trying to establish domicile in a state to which they just moved. They need to show as many days as possible in that state. An example of where this could be difficult: someone leaves New York and is trying to change their domicile to Florida, but during the year they moved, they didn\u2019t spend a lot of time in Florida. Maybe they were still in New York a lot\u2014more than in Florida\u2014or maybe they were busy traveling the world, etc. If the total days in Florida are too low, it would make it very difficult to justify that Florida, not New York, was indeed their new domicile and that they shouldn\u2019t be taxed in New York even if they spent less than 183 days there. This is why it is so important to have an accurate, real-time count of your days in different states. You can plan better, not be caught off-guard, meet your goals and avoid an audit.\n\n","secondary_video_or_image":false,"secondary_image":null,"secondary_video":{"video_title":"","video_type":"youtube","video_id":""},"rich_text_content4":"","rich_text_header_with_bullet_points":"<h3>3. Don\u2019t forget about your \u201cwhy\u201d<\/h3>Legal experts urge their clients to\u00a0<a href=\"https:\/\/www.wsj.com\/articles\/what-to-consider-before-you-change-your-residence-because-of-the-new-tax-law-1528682701\">keep careful track of where they live, work, and spend their time<\/a>, but also to be cognizant of the complete picture of their lives that they\u2019re painting.\n\nIn California for example, the state wants to know the exact amount of time you spend in California but they also put significant focus on\u00a0<a href=\"https:\/\/www.palmspringstaxandtrustlawyers.com\/six-month-presumption-california-residency-not-cracked\/\"><em>why<\/em>\u00a0you spend time there<\/a>. In fact, the purpose of time spent in California may have more weight in determining legal residency than the actual number of days spent. To classify as a nonresident, an individual has to prove that they were in the state for less than 183 days\u00a0<em>and<\/em>\u00a0that their purpose for being in the state was temporary. If you\u2019re a basketball player in town for a game, that\u2019s temporary. If you\u2019re visiting for work or to spend time with grandkids, that\u2019s where the purpose may become a little grey.\n\n<a href=\"https:\/\/www.palmspringstaxandtrustlawyers.com\/six-month-presumption-california-residency-not-cracked\/\">According to the California law firm Sanger & Manes LLP,<\/a>\u00a0\u201cThe real issue non-residents face is to make sure a stay in California not only looks like it\u2019s for temporary purposes, but in fact is for temporary purposes, as a matter of law.\u201d\n\n","left_section_content":"<h3>4. Pay attention to details and exceptions to the rule<\/h3>There are exceptions to every rule\u2014and the 183 day rule is no exception! Keep a close eye on factors your state reviews when tallying the 183 days. For example, for married couples, each person\u2019s days are counted separately.\n\nIn the Midwest, you could spend 183 days in Minnesota but if you\u2019re a resident of North Dakota or Michigan, you don\u2019t need to worry about the extra tax bill. Those states have a\u00a0<a href=\"http:\/\/www.revenue.state.mn.us\/individuals\/individ_income\/Pages\/183-Day_Rule.aspx\">tax reciprocity agreement<\/a>\u00a0with the state of Minnesota.\n\nIn New York, any amount of time in the state counts as a day, but an exception is airport travel. More specifically, \"The counting of a day in New York is disregarded if it is solely for boarding a plane, train, ship or bus for a location outside New York, or continuing travel which originated outside the state by automobile, plane, or train to a destination outside the state.\u201d If you land in JFK and drive straight to your home in Connecticut, that won\u2019t count as a day. If, however, you stop anywhere along the way for dinner before heading home, plan on adding another day to your tally.\n\nMembers of the military who are stationed in a state with a permanent home elsewhere don\u2019t need to worry about the 183 day rule. Treatment in a hospital, not including outpatient services, is generally disregarded in the 183 day count.\n\n","left_section_video_or_image":false,"left_section_video":{"video_title":"","video_type":"youtube","video_id":""},"left_section_image":null,"right_section_content":"<h3>5. Keep good records\u2014technology can help<\/h3>Counting your days can be tedious and most taxpayers fail to produce better records than the state in a residency audit. In New York state, for example, the majority of non-residency audits result in the taxpayer owing more to the state because they couldn\u2019t prove they were a nonresident.\n\nMake sure the data you\u2019re keeping is strong enough to prove your whereabouts. This information can be used proactively to track and better plan your travel so that you avoid residency tax issues. The app will also alert you as you approach state residency thresholds. If you\u2019re juggling multiple residences and worry that you may be at risk of a residency audit, don\u2019t rely on paper receipts and your calendar. Auditors have an arsenal of legal and digital tools at their disposal. That needs to be met with credible data and digital records to show concrete proof. It\u2019s the only way to have peace-of-mind and a solid audit defense.\n\n","right_section_video_or_image":false,"right_section_video":{"video_title":"","video_type":"youtube","video_id":""},"right_section_image":null,"category_title":"CATEGORY","tags_title":"TAGS","category_name":"","entry_title":"Cartus|LongBlog|distributed-workforce-solutions-living-and-working-in-multiple-states-top-5-things-to-Know-for-avoiding-an-unwelcome-tax-surprise","publishing_date_blog":"2021-08-26 00:00:00","description":"We are excited to share this informative content on managing your distributed workforce from our partner, Topia. Written by Nishant Mittal, <em>SVP Business Travel<\/em>, Topia, the following content sheds light on the 183-day rule and other compliance risks faced by organizations today.\n\n"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.3 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Compliance &amp; Distributed Workforce Solutions | Cartus<\/title>\n<meta name=\"description\" content=\"To avoid unwelcome tax surprises, these are the top five things you need to know when it comes to compliance risks in distributed workforce solutions.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/tst.wordpress.realogydev.com\/cartus\/insights\/blog\/distributed-workforce-solutions-living-and-working-multiple-states-top-5-things-know-avoiding-unwelcome-tax-surprise\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Compliance &amp; 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